File format guide for documents and images
Choose the right format based on editing needs, file size, and compatibility.
Selecting the right format saves time when sharing or editing files.
Use this guide to understand common formats and when to convert.
Document formats
Fixed-layout format that keeps fonts and layout consistent.
Best for: sharing, printing, and archiving.
Editable word-processing format.
Best for: collaboration and revisions.
Presentation format with slides and animations.
Best for: decks and on-screen presentations.
Spreadsheet format with formulas and data tables.
Best for: data analysis and reporting.
Image formats
Lossless image format with transparency support.
Best for: UI assets, logos, and crisp graphics.
Compressed image format optimized for photos.
Best for: photos and smaller file sizes.
Vector format that scales without quality loss.
Best for: icons, diagrams, and charts.
Modern format with smaller sizes and broad support.
Best for: web delivery and fast loading.
How to choose a format
- -Use editable formats (DOCX, SVG) when you still need to revise.
- -Use delivery formats (PDF, PNG, JPG) when sharing with others.
- -Optimize for file size when bandwidth or storage is limited.
- -Choose widely supported formats to avoid compatibility issues.
Need to convert a file?
Open the converter and pick the format that matches your goal.
Open File Converter